Four Best Practices For Video Conferencing

From professional installation and testing to unified communications and security, consider these when implementing conference calling hardware and software.
Four Best Practices For Video Conferencing

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Video calls are rapidly replacing formerly in-person interactions, such as job interviews, pitch meetings, brainstorming sessions, and team-building activities. Distributed teams can stay connected without traveling, allowing them to communicate face-to-face without losing any benefits. No matter what video calling tool you use, some common strategies can improve the experience. Here are four of them:

Preparation and Setting are Important

Teams that have an important video meeting scheduled should prepare in advance. The meeting is not only about the content shared but also about the technology used. Users should make sure that cameras and microphones are functioning correctly. Double-check your equipment and ensure adequate lighting to see your faces if you are on a conference call with numerous people or a team. If available, shades or curtains can be used to block direct sunlight.

A Qualified IT Support Team is Paramount

When companies implement or upgrade conferencing technology, choosing the right tech stack is challenging. That's why you should hire AV integration services for advice and installation. The right one must meet your needs because the wrong one could cost your organization time and money.
Unified Communications

Video conferencing infrastructure is based on audio, video, web conferencing, and phone management applications. In addition, communications apps can be connected through unified communications as a service (UCaaS). 

As part of their video conferencing infrastructure, UCaaS simplifies communications for all users. With the centralized platform, team members can contact each other with a single click and access previous video meetings.


As video conferencing's applications expand, security becomes increasingly important. A solid set of security controls, sign-on protocols, role-based access, and a solid set of administrative controls are all things administrators should look for.

Also, interoperability allows users to connect regardless of their platform since it is not always practical or feasible for large companies with employees spread across the globe to use the same software. Interoperability is, therefore, a necessity for businesses.

High-quality, secure workplace video conferencing solutions should work seamlessly with other productivity software and security frameworks to establish a safe, dynamic communication environment. It is imperative to integrate security and interoperability.


The use of video conferencing for business has increased significantly due to pandemic-induced remote and hybrid work. Employees must adapt to the changing work environment, whether remote or in the office, to make the most of what is quickly becoming a crucial productivity and collaboration tool. From organizing the next major marketing campaign with their entire team to a one-on-one ad hoc testing session, these best practices can help users stay productive and collaborative.

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